Top 7 Ways to Stop Wasting Time

Most of the people who try to make an attempt to manage time confess that sometimes they cannot analyze where exactly is their time getting wasted. In our everyday life a minor or major portion of our time gets wasted. Let us understand the most common ways in which we tend to waste our time and how we can save time.

1. Keep a Check on You

Maintain an excel sheet of every hour that you spend in your day, especially at work. Entry in the excel sheet can be made at bedtime.

Quickly revive what you did from the time that you got up. You will be surprised to know how much time you spend on not-so-important issues. Keep updating this excel sheet for one month.

Do a critical self analysis of your time management skills. Compare it with the list of goals that you wish to achieve. Does the excel sheet reflect that you are working on the path of achieving your goals?

2. Stay Away from Gossip

Gossiping could be addictive. Blame it on your curiosity for that. Stay away from this habit if you wish to save your time.

Gossip never ends in one sentence. Once your curiosity is triggered you can be caught up in a useless discussion for more than "5 minutes". It is good to be aware about what is going on around you but not at the cost of your working time.

3. Practice Quick Decision Making

In order to save your time, practice taking quick decisions based on facts and figures available. There is a difference between taking a quick decision and taking a hasty decision. A good decision will always bring a "win-win" situation for everyone involved.

Quick decision making is not just restricted to your office but it also involves making instant choices while shopping, picking a dress for the evening, cooking a meal, choosing the right school for your child or taking up a new insurance.

4. Talk Less Work More

The point is to get into action rather than getting into endless discussions. Whether it is your personal life or your professional life, no matter how complicated the situation is, always look for the solution rather than looking at the problem.

5. Keep Dressing Style Simple

Most of the people find it tough to decide what to wear. Here are some simple ways of saving time while dressing up. Categorize your wardrobe and keep different types of cloths on different shelves. Preferably, match your cloths and arrange them in advance on weekends so that there is no waste of time on the weekdays in matching the cloths.

To save time on dressing up, try to have a simple style that does not require much maintenance.

6. Cut Extra Entertainment from Life

Count the time you spend on watching television soaps or other form of entertainment. Ask yourself if you really want this much entertainment. Even if you do not have a deadline to meet and are looking for a way to have a nice time, try to spend it in a more fruitful way.

7. Be Practical and Rational

When emotions take a toll things can get a little out of control. Emotions, especially negative emotions, deplete mental and physical energy.

More time will be required to recover from this type of exhaustion. It will affect problem solving ability and decision making. Practice being practical and try to be rational in your approach.

http://ezinearticles.com/?Top-7-Ways-to-Stop-Wasting-Time&id=9493696

Don’t Work Harder; Work Smarter with These 12 Tips

I imagine that, like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once. How on earth do you get out of that spiral? Many people never sit down and look at how to work smarter, rather than harder and even longer hours. Here are 12 tips you should be following:

1. Improve your time management skills

Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better. For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus. Finally, set a reasonable deadline and do everything in your power to meet it.

“When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” -Sir Ray Avery

2. Speed up your typing and use shortcuts

These days we’re all keyboard slaves. So, why not speed up your typing and try to get rid of the two finger syndrome. This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach! But help is at hand. One of the best sites is Typing.com, which gets you going with free tutorials.

Using shortcuts on the keyboard is another time saver and can speed up your work. For example, press F2 to rename a selected file, while CTRL + Iwill put selected text in italics. There are so many of these; if you make the effort to learn them, they really can be helpful.

3. Learn how to use MACROS

It is well worth downloading this program because when you have to do a long series of boring repetitive tasks (especially with programs like Excel), a MACRO will do it with one click. Now that is really a great way of working smarter, not harder.

4. Use the phone more often

             

Instead of writing emails, it is often much better to pick up the phone and talk to the person responsible. It saves time. If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

5. Keep a tab on your tabs

If you are like me, you might well find that you have a ton of tabs open at the top of your browser. In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too. One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

6. Use a “to don’t” list

We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done. But often we find that we are doing nonessential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list. Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

7. Expect failure and fight paranoia

When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend. Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

“Do not be embarrassed by your failures, learn from them and start again.” -Richard Branson

8. Be concise

Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time. One way is to practice and sharpen your “elevator speech,” which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you. Just think of the many situations where this could be useful:

• Making new contacts
• Talking about yourself at a job interview
• Meeting people at conferences or parties
• Phone calls to new clients

9. Ask the right questions

“You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” -Naguib Mahfouz

How do you get feedback? The secret is to ask the right questions at the right time. When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

Forbes magazine reports on research that they carried out on asking the right questions. When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

“If I had an hour to solve a problem and my life depended on it, I would use the first 55 minutes determining the proper question to ask, for once I know the proper question, I could solve the problem in less than five minutes.” -Albert Einstein

10. Learn as much as you can

      

You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche. Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

“Live as if you were to die tomorrow. Learn as if you were to live forever.” -Mahatma Gandhi

11. Look after your greatest resource

No, your greatest resource is not time. It is YOU. If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work. Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

12. Don’t fall into the trap of working smarter and harder

As a society we are obsessed with doing everything smarter so we are more efficient and we save time all around. Great! The most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work.

http://www.lifehack.org/articles/work/dont-work-harder-work-smarter-with-these-12-tips.html